Invite Your Existing Artists to Hot Giggity

Modified on Mon, 17 Feb at 11:09 AM

Bringing your existing artists onto Hot Giggity is quick and easy! By inviting them to the platform, you can streamline your booking process, automate invoicing, and ensure your gig schedule is always up to date. Follow the steps below to send invitations and get your artists onboarded effortlessly.

Step 1: Access the Artist Invite Tool

Log in to your Hot Giggity account.
Navigate to the Manage / My Acts section in the main menu.
Click "Add Act" to begin.

Step 2: Send Invitations

2.1 Search for the artist - When you enter the act name, the system will check if the act is already on the platform. If the act is not on the platform, you will be shown the 'Click to Invite' option.

2.2 The act name will be auto-populated. Enter the Act Type, Lineup, First Name, Last Name, and Email Address and select the venue required, then click invite.

The artist will be sent an email letting them know that you have invited them to your Act Roster and will then be taken through the profile setup wizard.

We have created the platform in a similar way to Facebook where a performer has a Personal Profile, and then an Act Profile, which is like their Facebook page for their act. This allows the artist to have multiple acts if required. It is the Act Profile that is added to your Act Roster.

The setup wizard will take the performer through setting up their Personal Profile and Act Profile. To save time, all of the details entered in the Personal Profile will be copied into their Act profile.

You will receive a notification once the artist has accepted your invitation and you will then be able to create bookings for this act.

2.3. If the artist already has a profile on the platform, they will be shown as a search result.

Clicking on the artist will then show the acts for that artist. For example, if the artist has a solo or duo, full band etc, they will all be shown in the Act List.

Select the act(s) that you are wanting to add. Next select the venue(s) you want to add the artist to and click invite.

The act will be instantly added to your roster and you can then go ahead and create bookings for that artist.

Troubleshooting & FAQs

What if my artist doesn’t receive the invite?

Ask them to check their spam or junk folder.
Confirm you’ve entered the correct email address.
If needed, resend the invite from the Artists section.

Can I track pending invitations?

Yes! Under the Act Roster dashboard, you’ll see a list of pending invites and can resend them if necessary.

Need more help?

If you run into any issues, our support team is here to help! Contact us at [support link] or check out our other guides for more tips.

If you have any questions about this process, please contact us at [email protected].